Dropbox Unveils Enterprise Edition for File Sharing and Storage
Companies with roughly 1,000 employees or more will now be able to get full use out of Dropbox, a file-storage application that has previously been adopted mostly by individuals and small businesses. Dropbox unveiled Dropbox Enterprise this week at its user conference in San Francisco.
The Enterprise edition builds on the foundation established by Dropbox Business. The company says more than 150,000 organizations currently use Dropbox Business at some level. The new Enterprise version provides the same core security features, admin capabilities, and collaboration tools as Dropbox Business, along with added capabilities.
For those unfamiliar with Dropbox, it's an online service -- basically a cloud app -- that gives you easy access to your documents, photos and videos, wherever you are. The company explains that, "Any file you save to your Dropbox will automatically save to all your computers, your phone or tablet, and the Dropbox website." That way, if your computer melts down, "you can restore all your files from the Dropbox website with a couple clicks." It's a file-storage app (for Windows, Macs, and Linux) similar in many ways to Google Drive, that allows easy access to and easy sharing of documents.
New Capabilities for Enterprise Users
Some of the new features and capabilities just introduced in Dropbox Enterprise include the following:
Increased visibility and control -- using domain insights -- into personal Dropbox usage taking place on a company domain. The new collaboration insights feature also lets admins monitor how employees are using Dropbox with external collaborators.
Enterprise-grade services and support, which allows unlimited access to the Dropbox API. That enables companies to integrate Dropbox with existing IT systems, and adds access to Dropbox’s platform team for support on custom integrations. Dropbox is also providing customers with assigned customer managers and services for help with deployment, data migration, and user training.
Scalable deployment tools to add to Dropbox accounts already deployed by employees’ personal accounts. With domain verification and an account capture feature, admins can accelerate user migration to enterprise accounts with a few clicks.
Keeping Private Files Private
With the account capture feature, employees with personal Dropbox accounts that are set up to use their companies' e-mail addresses will have their syncing halted until they choose to either bring those accounts under the companies' accounts or change the identities they use for the accounts to personal e-mails.
Administrators will be able to see how many users have opted to keep their accounts personal, but they won’t know which specific users opted out of joining Dropbox Enterprise.
Upgrading to Dropbox Enterprise will also measure files that workers share via Dropbox, and give companies graphical data about how members of their firms are collaborating internally and with outside organizations. Admins can also use that tool to evaluate how employees are working together and to track sharing outside their organizations to ensure sensitive files aren’t being shared.
Also, Dropbox Business and Dropbox Enterprise customers will now be able to sign up to get HIPAA-compliant storage for their files, which could be a key feature for regulated businesses in fields such as health care. Beta versions of the two Dropbox apps also offer a feature called Suspended User State, which can lock a user out of an account without deleting the files in it.
Dropbox is stepping up its game presumably in response to storage offerings from rivals including Microsoft and Google.
The new offering from Dropbox might remind some users of Microsoft’s upcoming Delve Organizational Analytics service for Office 365, which offers deeper insights into how employees are working based on information it compiles from the Office Graph API. Delve Organizational Analytics, which is currently in preview, also lets users compare their work habits with those of fellow employees.
Posted: 2015-11-07 @ 9:33am PT
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