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Evernote Launches Its Companywide Sharing Service

Evernote Launches Its Companywide Sharing Service
By Barry Levine

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Evernote Business adds business-oriented features to all the capabilities of the free and premium services. New functions include the ability to place work documents, projects or research into Business Notebooks for sharing with other employees or for availability in the company's Library. Business Notebooks live separately from personal Evernote notebooks.
 



Originally announced in August, the Evernote Business service has now launched. The Business service builds on Evernote's core product, and is designed for leveraging employees' knowledge at small- to medium-size companies (SMBs), as well as small teams within larger organizations.

Functionality in Evernote Business is intended to help employees create, collaborate and find their documents and projects, regardless of the device they are using at any given time -- putting it into the categories of business intelligence, collaboration, and document management.

In addition to the U.S., the service is available in France, Germany, Switzerland, the U.K., Canada and Japan. It supports Mac, iOS, Android and Windows Desktop.

CEO Phil Libin said in a statement that Evernote Business "solves one of the biggest challenges that growing companies face: discovering the knowledge of individuals and groups." He said that Evernote Business addresses this challenge by "making it easy for every employee to collect their own knowledge, while also helping them instantly discover what their coworkers know."

Business Library, Related Notes

Evernote Business adds business-oriented features to all the capabilities of the free and premium services. New functions include the ability to place work documents, projects or research into Business Notebooks for sharing with other employees or for availability in the company's Library. Business Notebooks live separately from any personal Evernote notebooks.

The Business Library contains information posted by administrators or co-workers. Employees can share information among team members, throughout a department or an entire company, or with vendors or clients. Users have access according to permissions, which can be removed for all business-related information once they leave the company. However, former employees can take their personal notebooks securely with them.

A Related Notes feature enables information discovery by showing relevant content from a company's collected knowledge, displayed as a result of browsing, searching or creating a new note. The related information is sourced from that employee's account, or from any Business Notebooks that are linked to that account.

Admin Console

A centralized Administrative Console is designed for IT management of deployment, users, review and granting of user access, and content permissions. Users, charged at $10 monthly, are allowed up to 2 GB of new content in their personal notebooks, and companies get another 2 GB per user, which is available for all of the Business Notebooks.

Evernote said that nearly 45 million individuals currently use its apps to save, sync and find information across devices, and that over two-thirds already use it for business-related work. It began as a clipping app for saving material from the Web and elsewhere, and has evolved into a cloud-based service for synchronized note-taking, writing and information storage and retrieval. The service includes such features as being able to forward e-mails or any other type of content directly to an Evernote notebook.

CEO Libin describes Evernote as optimized for "longer-term collaboration," not for the kind of real-time collaboration available through, say, Google Apps. The company continues its growth curve, announcing this week that it has raised another $85 million in primary and secondary financing, bringing its total funding to about $248 million.
 

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